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To receive items on a purchase order:

• Bring up the purchase order and click the Receive Items link
• Print the screen
• Using the printed copy mark off the items received
• E-mail the buyer information on any discrepancies and cc:
  Accounting
• After manually receiving the items, enter the date and quantity received on the screen.
  Do not include damaged or substitutions items at this time.
• Save and exit

Damaged Items:

• E-mail buyer and cc:
  Accounting with a description of items damaged.
  Do not enter the receipt of the damaged items until a replacement has been received.

Shortage/Overages:

• E-mail buyer and cc:
  Accounting with a description of any shortages/overages.
  Enter the actual amount received.

Open (blanket) Purchase Orders:

• Items received against an open purchase order cannot be received electronically.
  To receive these items, send the invoice/receipt attached to a Request for Payment form signed by the Administrator to Accounting.
  If there are more than one receipt, each receipt must be signed by the Administrator.

Capital Outlay:

• Enter receipt of item
• Enter “N/A” in serial # field
• Purchasing will input serial #

Substitutions:

• No substitute items are to be accepted without prior authorization from Purchasing.